Job Details

Empath Health is currently seeking a Contract Specialist to join the Empath Team.

The Contract Specialist is responsible for providing legal and contract support to Empath Health and its subsidiaries. The Contracts Specialist assists the Corporate Contracts Administrator and Empath’s Legal Department with managing the Company’s contract database and processes for contract review and signature, communicating with AGC, in-house and outside legal counsel, and Company representatives regarding contract processing, contract renewal and termination provisions, contract compliance requirements, and provide awareness of audit requirements.

Primary Responsibilities:

1. Assist with the management of Company’s contract database system by uploading new and existing contracts to the database, tracking renewal and termination provisions, and coordinating master agreements with corresponding amendments, addenda, schedules, etc.
2. Maintain contract database by coordinating receipt of new contracts, amendments and attachments to contracts, contract extensions and termination notices.
3. Coordinate, collaborate and communicate with all departments regarding contract information and contract database functions, including notices to responsible parties regarding contracts set to expire and renew.
4. Review, draft and negotiate contractual agreements using critical thinking and analytical skills, in-house or outside legal counsel guidance, Company’s templates and preferred terms and conditions.
5. Proofread, edit and fact-check legal documents and contracts for accuracy and consistency, according to Company’s policies, procedures, and style guidelines.
6. Coordinate additions and deletions of users in the contract database and preparation of reports concerning contract database.
7. Collaborate with other departments and leaders to identify areas for continuous improvement of the contracting process, templates and/or contract reporting.
8. Review, draft, negotiate and maintain in the contract database Business Associate Agreements and subsequent amendments.
9. Input and manage data regarding physician employment agreements, leases, and other significant contracts to which Company or its related entities are a party.
10. Provide support for new contracts and contract renewals with Company representatives and vendors and coordinate legal review with in-house counsel or outside legal counsel, as necessary.
11. Review and analyze contract terms to ensure completeness and note any compliance requirements.
12. Provide support related to contractual agreements for audits, document productions and due diligence projects.

Qualifications: 

• Bachelor's Degree in Related Field 
• An equivalent combination of professional experience and education may be considered as meeting the Education/Professional requirements.
• Prior healthcare experience preferred
• Paralegal Certification is preferred
• Proficiency in Microsoft Office Suite, Teams and Contract Management software is essential. 

Knowledge, Skills and Abilities Required:

1. Excellent command of verbal and written English.
2. Outstanding interpersonal communication skills needed to interact effectively in person, via video conferencing, or over the telephone.
3. Strong interpersonal skills with proven success collaborating with others, including cross-functional teams.
4. Good organizational skills with a drive for results and the ability to multi-task on several projects simultaneously.
5. Strong analytical and problem-solving skills.
6. Strong working knowledge of legal terms, contract requirements and common contract provisions and terminology.
7. Accuracy in contract management and attention to detail.
8. Ability to successfully work independently.
9. Ability to professionally interact with the public and other key constituencies, as well as all levels of management, board members, and physicians.
10. Proficient in DocuSign, Adobe Acrobat Pro, combining documents and creating final documents for electronic signature.
11. Ability to manage and complete assignments with multiple parts and instructions, including special projects, as necessary.
12. Ability to maintain confidentiality of all contract terms, data, procedures, records, forms, reports and any other sensitive information.
13. Maintain excellent public relations in all written and oral communications with other colleagues and other people involved as the daily work responsibilities are performed.
14. Attends meetings as required and participates on committees as requested.
15. Willingness to work virtually or in an office setting as required.